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Certified Translation Services

PoliLingua is a certified translation company providing certified document translation services in more than 200 languages for universities, embassies, immigration offices, employers and businesses. Every translation is completed by a native-speaking translator, reviewed by a second linguist under ISO 17100, and delivered with a signed declaration of accuracy on company letterhead. The entire process runs online: you upload a scan, and we deliver a certified translation ready to submit.


    

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What Your Certified Translation Includes

You receive a complete translation of the document, formatted to mirror the original, with every stamp, seal, signature and margin note rendered and labeled. Each page is issued on PoliLingua letterhead showing the date of issue, the language pair, our ISO 17100:2015 reference and a QR code. At the foot of the page, the declaration of accuracy from PoliLingua UK Ltd confirms that the document was translated by qualified professional translators and carries the company signature and stamp. View a sample certification page.

Certified translation is requested mainly, though not only, by authorities and institutions in the United States, Canada and the United Kingdom, which account for around 80% of the certified translations we handle. It is also required in other countries, depending on the procedures of the receiving body, such as universities, embassies, immigration offices and employers. The signed and stamped PDF is ready to upload to university, consulate and immigration portals. The type of translation you need always depends on the receiving body, which may ask for a certified translation or a sworn translation.

 
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Certified Translations Accepted in Key Destination Countries

Our certified translation services start from the requirements of the authority that will receive your document. Before we begin, we confirm the format it expects, so your translation is accepted the first time. The table shows how we prepare translations for our clients' most common destinations, based on official requirements in force as of October 2026.

Destination Official requirement What we provide
United Kingdom Many official procedures require a translation that confirms in writing it is a complete and accurate translation of the original, with the date and the full name and contact details of the translator or agency representative (GOV.UK). Sworn or court-certified translation is not generally required. Certified translation with a declaration of accuracy, signature and stamp, meeting the requirements of procedures that accept this format
Canada Requirements depend on the procedure. For some immigration applications, IRCC accepts translations by certified translators whose credentials are shown by a stamp or seal and membership number. If the translator is not certified under the applicable rules, a sworn affidavit may be required (IRCC). Certified translation for procedures that accept the translator's credentials and format provided. For procedures requiring a provincial association member, see our OTTIAQ certified translation in Quebec
United States For USCIS filings, foreign-language documents must be accompanied by a full English translation certified as complete and accurate, with the translator's certification of competence (USCIS). The rule does not generally require sworn translation or notarization. Certified translation with a declaration of accuracy and completeness, signature and translator details, suitable for procedures that apply these requirements. See also our US immigration translation service
Australia For Department of Home Affairs applications, translations made outside Australia do not always need NAATI accreditation, but must state the translator's full name, address, telephone number and qualifications or experience. Translations made in Australia must meet specific NAATI requirements. Certified translation for procedures that accept translations made abroad under these requirements

If your document is going to a public office in a civil-law country such as Spain, Italy or Germany, a sworn translation by a locally authorized translator is usually required. We arrange it in the same order, together with an apostille when needed.

 

Tell us the Receiving Authority and We Will Confirm the Format

Why We’re Your Best Choice for Certified Translations

With over 20 years of experience, PoliLingua is your go-to partner for reliable, professional translations.

Official Document Translation for Personal, Academic and Business Use

For study and careers abroad we provide certified English translation and translation into major European languages of degrees, diplomas, exam certificates, transcripts and diploma supplements, with consistent rendering of grades, credits and course titles. Details for qualifications are on our academic certificate translation page, and we also prepare UK ENIC and Ecctis translations. For doctors, nurses and healthcare professionals we translate licenses, registration certificates and certificates of good standing required by foreign regulators, as well as ECFMG translations.

For visas, work permits and relocation we provide certified birth certificate translation and translate marriage and divorce certificates, death certificates, police certificates, employment contracts, payslips, bank statements, tax returns, CVs, reference letters, medical records and driver's licenses. For businesses we translate company registry extracts, financial statements, articles of association, product certifications and international tender documents.

We work in more than 200 languages. Our most requested pairs include Russian, Brazilian Portuguese, Italian, Spanish, German and French to English.

 

Send your Document for an Exact Price and Delivery Date

Turnaround Times and Rush Service

One to two-page personal documents such as civil records, police certificates and diplomas are delivered as a signed PDF within 24 hours of confirmation. Longer files, full transcripts and less common languages usually take three to five business days. When a deadline is close, our same day certified translation service is available, with the delivery date and time guaranteed in your quote. Courier shipping of a hard copy is added to the translation time.

 

Share your Deadline and We Will Meet it

Certified Translation Prices

The rates below are indicative estimates and include translation, review and the signed declaration of accuracy. Certified translation carries none of the extra fees of a sworn translation.

Service Indicative rate
Certified translation From $0.07 per word
Rush service +20% on the standard rate
Desktop publishing (DTP) Quoted per document
Hard copy by courier Quoted by destination

The final price can vary significantly from one project to another. It depends on the language pair, the complexity of the terminology, the quality of the scan and, above all, the layout: documents with tables, stamps, logos or complex formatting, such as transcripts, financial statements or certificates with many fields, often need desktop publishing (DTP) work to reproduce the original faithfully. To get the exact price for your document, request a quote. It is free, arrives within 15 minutes and shows the final amount with every item included.

 

Get Your Final Price in 15 Minutes

How to Order Online Certified Translation

Upload a clear scan or photo of your document through the form on this page or our client portal, and tell us the target language and the receiving authority. Within 15 minutes you receive a quote with the price and delivery date, and you confirm with one click. Your assigned translator completes the translation, a reviewer checks every name, date, number and stamp against the original, and you download the signed PDF from the portal. There is no need to send the original or visit our offices.

 

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Certified Translations for Businesses, Law Firms and Universities

Organizations with recurring applications, such as HR teams managing international hires, immigration law firms, universities and recruitment agencies, get a dedicated account manager, a client area with the full history of every translation, periodic invoicing and agreed rates. Translation memory keeps names, institution names and terminology identical across every document for the same applicant or employee. We also quote larger projects such as complex documents, websites, PDFs and software.

 

Request a Volume Pricing Proposal

Quality, Security and Acceptance Guarantee

As a certified translation agency operating since 2002, PoliLingua has served clients in more than 80 countries, with offices in London, Milan, Berlin, Paris and Madrid. Our process is certified to ISO 17100:2015, and we are members of ELIA, the ATC and the ATA. Our Cyber Essentials certification covers the security measures we use to handle passports, certificates and financial records in line with GDPR. Clients rate us 4.8 on Trustpilot and 4.9 on Google reviews. Every certified translation is covered by our acceptance guarantee: if the receiving authority rejects it for a reason attributable to us, we correct and reissue it at no cost.

Clients who prefer a local team can also visit our pages for translation services in London, New York, Los Angeles and Washington, D.C.

 

Choose PoliLingua for Your Certified Translation

Frequently Asked Questions (FAQs)

Certified translation services typically start from $25 per page at PoliLingua, with pricing depending on the language pair, document type, and turnaround time. Complex documents such as legal contracts may cost more than standard personal documents. Bulk discounts are available for multiple documents. PoliLingua's certified document translation services are competitively priced and include the official certification statement required by authorities such as USCIS, courts, and government agencies. Transparent pricing means no hidden fees, request a free quote online and receive a response within 24 hours.

To get a certified translation of a birth certificate, submit your original document to a professional certified translation agency. At PoliLingua, you simply upload a scan of your birth certificate through our online portal, specify your target language, and our certified birth certificate translation service takes care of the rest. The translated document is reviewed and signed by a qualified translator, accompanied by a certification statement confirming accuracy and completeness. PoliLingua's certified translation of birth certificate services are accepted by USCIS, embassies, and government bodies worldwide. Turnaround is typically 24–48 hours.

A certified translation includes the complete, accurate translation of the source document into the target language, a signed certification statement by the translator or agency attesting to the accuracy and completeness of the translation, the translator's credentials and contact information, and in some cases a stamp or seal. PoliLingua's certified document translation services include all required elements for acceptance by USCIS, immigration authorities, courts, and government institutions. We also provide notarisation and apostille services on request. Every certified English translation we deliver meets the standards required for official submission.

Certified is enough. Neither the US nor the UK operates a sworn-translator system, sworn translation is a continental European requirement, used in countries like France, Germany, Spain and Italy, where a court-appointed translator is mandatory. If your document is going to the US or UK, certified translation is the correct, faster and less expensive option.

Certified translations do not have a standard expiry date, the translation itself remains valid indefinitely as an accurate representation of the original document at the time of translation. However, the accepting authority, such as USCIS or a university, may impose their own validity requirements, typically accepting translations completed within 12 months. If the original document changes or you receive a new version, a fresh certified translation will be needed. PoliLingua recommends checking with the receiving authority for their specific requirements. Our certified translation services team can advise on what's needed for your particular jurisdiction and purpose.

Standard certified translation services at PoliLingua are typically delivered within 24–48 hours for most personal documents such as birth certificates, marriage certificates, and diplomas. Larger or more complex documents may take 3–5 business days. Rush and same-day options are available for urgent requests at an additional fee. Our certified document translation services are designed to meet the tight deadlines often imposed by immigration applications, visa requests, and court proceedings. Submit your documents online and receive a delivery estimate with your free quote within hours.

A certified translation includes a translator's signed statement attesting to its accuracy, accepted by most government and immigration bodies. A notarised translation goes further: a notary public verifies the translator's signature and identity, adding an additional layer of legal authority, often required for use in legal proceedings. An apostilled translation carries an apostille, an official government certificate validating the document for use in countries party to the Hague Convention. We provide all three levels, certified document translation services, notarisation coordination, and apostille support. Our team advises which level is required based on your destination country and purpose.

In most cases, a clear scan or high-quality photograph of the original document is sufficient for certified translation services. PoliLingua does not typically require the physical original, you can submit your documents securely online. However, some authorities, particularly for notarised or apostilled documents, may require the original for the notarisation step. Our team will advise you on what's needed based on your specific use case. PoliLingua's certified document translation services are designed to be as accessible and convenient as possible, simply upload your document and we'll handle the rest.

Yes, USCIS, United States Citizenship and Immigration Services, requires that all foreign-language documents submitted with immigration applications be accompanied by a full certified English translation. The translator must certify that the translation is accurate and complete, and must provide their name and address. PoliLingua has been providing USCIS certified translation services for over 20 years, with translations accepted by USCIS for birth certificates, marriage certificates, passports, court records, and more across 100+ languages. Our certified translation services comply fully with USCIS requirements. 

Our Clients and Testimonials

Among our clients are many companies and individuals from different countries.

Do you Need Assistance?

We are here to support you in obtaining a relevant quote for complex document translation, website localization, PDF translation, software localization, and any other translation-related projects.

Request a Quote UK: +44 20 3807 5500